Freight Rate Management | Transporeon
Freight Rate Management
Centralise and automate all your freight rates and contracts in one powerful hub that provides real-time transparency, automated rate calculations and streamlined approval workflows across ocean, air and over-the-road transport modes for efficient operations.
Whether you work in sales, logistics or accounting, everyone accesses the same data.
One centralized rate management database facilitates easy access to information by storing all ocean, air and over-the-road freight rates and contracts—including historical data—in various currencies to quickly and easily process complex pricing plans, assessorial charges and surcharges, and alternative shipping options.
Benefits of Using a Freight Rate Management System
Full Transparency
- All freight rates and freight contracts in one centralized database.
- Quick access to standardized information.
Optimized Process
- Fast output of requested rates.
- Rate query engine factors in multiple currencies, surcharges, volumetric conversion, to determine the total chargeable cost per available carrier.
- Optimization of inquiry processes and better usage of internal resources.
Fully Customizable
- Fully customizable rate tables and rate structures.
- Work with any rate card or routing guide with our flexible and customizable system.
Transparent and Compliant
- Full revision and history control.
- Advanced user rights management.
- Single Sign On.
Fully Integrated
- Create a fully integrated process for assigning transports and managing rates throughout your organization.
- Centralized interfaces and import/export functions.
- Manual queries or fully automated integration into your system and process environment.
Facts and figures
0
languages are available
0
%
administrative cost reduction
Key Features of Transporeon Freight Rate Management System
- Central data hub: All data stored in one database. Uncomplicated management of freight contracts, rates and accessorials. Simple freight cost calculation.
- Document handling: Simple import and export of Excel and CSV files, smart spreadsheet formatting.
- Comprehensive revision management: Control and traceability of changes in rates and structures.
- Managing multiple currencies: Storage and conversion into any desired currency, including exchange rates.
- Single sign-on: Access to all Transporeon systems without the need to use several user names and passwords.
From Gut Feelings to Data-Driven Decision Making
Transportation tops the list of where to unlock business value – but historically the industry has faced many hurdles stopping us from harnessing the transformational effect data can have. Our latest report shares stark comparisons, best practice use cases and expert commentary on where and how you can leverage freight audit data to make more intelligent decisions. Use it to save time and money, and level up on the data maturity scale.
Frequently Asked Questions
What is freight rate management for carriers?
Freight rate management is the process of storing, maintaining and applying the prices and commercial conditions a carrier uses to sell transportation services. It covers base rates, customer contracts, surcharges, accessorial charges, currencies and calculation rules. A digital freight rate management system replaces disconnected spreadsheets and manual calculations with a central, controlled pricing environment.
What is Transporeon Rate Management?
Transporeon Rate Management is a central platform for managing freight rates, contracts and pricing rules across road, ocean, air and other transportation modes. It provides real-time rate transparency, automated calculations, configurable rate structures and digital approval workflows. This helps carriers and LSPs give sales, operations and accounting teams access to the same pricing information.
Who is Rate Management designed for?
Rate Management is designed for carriers and logistics service providers that maintain large numbers of customer contracts, rate cards, routing guides and surcharges. It is particularly relevant for multimodal or international organisations operating across multiple branches, currencies and business units. Sales, pricing, logistics, procurement and accounting teams can all use the central rate information.
What are the main challenges of managing carrier rates manually?
Manual freight rate management often requires teams to search through spreadsheets, contracts, emails and local files. Rates can become outdated, duplicate versions may exist and complex pricing rules may be interpreted differently by different users. These issues can delay quotations, produce calculation errors and make it harder for carriers to protect margins and maintain consistent customer pricing.
How does Rate Management create a single source of truth?
Rate Management stores freight rates, contracts, surcharges and historical revisions in one central database. Authorised users across departments and locations access the same standardised information. This reduces conflicting versions and helps ensure that sales quotations, operational decisions and accounting processes use consistent and current rate data.
What pricing information can carriers store in Rate Management?
Carriers can store customer contracts, base freight rates, rate cards, routing guides, fuel surcharges, accessorial charges and other pricing conditions. The platform also supports documents, historical data, multiple currencies and multimodal pricing structures. Configurable rate tables allow different commercial agreements to be represented for specific customers, lanes, vehicles, shipment types or service levels.
What is the Rate Query Engine?
The Rate Query Engine automatically calculates the total chargeable cost for a shipment or transportation option. It applies the relevant base rate, currency, surcharges, volumetric conversion and other agreed pricing conditions. This gives users a fast, standardised result without requiring them to interpret multiple contracts or perform complex calculations manually.
Can Rate Management calculate currencies, surcharges and volumetric weight?
Yes. Rate Management can process rates in multiple currencies and include fuel surcharges, accessorial charges and other applicable pricing elements. It can also apply volumetric conversion rules when the chargeable quantity differs from the shipment’s actual weight. This enables carriers to calculate a complete chargeable price rather than relying only on the base transport rate.
Which transportation modes can carriers manage in Rate Management?
Rate Management can centralise rate information for road, ocean, air and other transportation modes. It can support both single-mode and multimodal pricing structures, including comparisons such as air versus ocean or ocean versus rail. This gives carriers and LSPs a consistent way to manage different services and alternative routing options.
Can carriers customise rate tables and pricing structures?
Yes. Rate Management supports fully configurable rate tables and rate structures. Carriers and LSPs can represent their existing rate cards, routing guides and customer-specific pricing models rather than being restricted to a single standard format. This flexibility supports both straightforward lane rates and more complex multimodal or surcharge-based pricing.
How does Rate Management help carriers respond to rate enquiries?
Rate Management gives sales and pricing teams fast access to current rates, contracts and total chargeable cost calculations. Instead of collecting information from different departments or files, users can query the central database and receive a standardised result. This can shorten response times, reduce calculation errors and help carriers provide more consistent quotations.
How does Rate Management support rate approval workflows?
Rate Management can digitise the review and approval of freight rates through controlled workflows. Relevant teams can validate new rates or changes before they become available for operational use. This reduces manual email exchanges, documents the approval process and helps ensure that sales, operations and accounting use approved commercial conditions.
How does Rate Management support security, compliance and auditability?
Rate Management provides user-rights management, Single Sign-On and a history of rate revisions. These controls help prevent unauthorised access to commercially sensitive pricing data and show how rates or table structures changed over time. The documented history supports internal governance, customer queries and audits of pricing decisions.
Can Rate Management integrate with a carrier’s ERP or TMS?
Yes. Rate Management provides interfaces for connecting rate data and calculations with ERP, TMS and other third-party systems. Carriers can use manual rate queries or integrate calculations into existing sales and operational processes. Excel and CSV upload and download functions also support bulk rate maintenance, data migration and customised analysis.
How can Rate Management reduce administrative costs for carriers?
Rate Management reduces administrative effort by automating rate searches, calculations, updates and approval workflows. Centralised information also limits duplicate maintenance and reduces the risk of pricing mistakes across departments and locations. Transporeon reports administrative cost reductions of up to 30%, although actual results depend on rate complexity, enquiry volumes and existing processes.